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Vice Presidential election 2019

Nominations are now open for Fellows and Members of the College to become a Vice President of the RCOG.

The 5 Vice Presidents of the College are elected by RCOG Council.

Nominees are asked to read and accept the full information and guidance below as part of their submission.

 

Key dates in Vice Presidential Election

Call for nominations for Vice President

Monday 24 June 2019

Closing date for receipt of nominations

5pm on Wednesday 7 August 2019

Record videos

Monday 12 August 2019
Potentially also Tuesday 13 August 2019, depending on number of applications

Candidates' names and supporting information goes live on the RCOG website

Friday 23 August 2019

Election takes place at Council Meeting

Friday 20 September 2019

Announcement of result

Saturday 21 September 2019

Vice Presidents' induction

Thursday 31 October & Friday 1 November 2019

 

Eligibility

A Fellow or Member is eligible to stand as Vice President of the College if they are:

  • In active practice in the UK or Republic of Ireland up to and including the date of installation of Vice presidents (Friday 13 December 2019) and,
  • Up to date with their membership fees and,
  • Nominated by 3 Fellows or Members

 

How to submit your nomination

Each candidate must provide the following to complete their nomination:

  • Completed nomination form
  • A short CV (no more than 4 pages)
  • A supporting statement outlining their vision for the Vice Presidency (no more than 500 words)
  • Signed declaration of good standing
  • Photograph
    • White or plain background
    • Top of shoulders and face only
    • JPG/PNG file

To apply to become a Vice President, please contact Kim Dawson at kdawson@rcog.org.uk in the Presidential Office for a nomination form.

 

Canvassing

No candidate shall canvass for their election as Vice President of the College other than in a form approved by Council, as set out below.

Each candidate must provide:

  • A short CV (4 pages maximum)
  • A supporting statement (no more than 500 words) outlining their vision as a Vice President
  • A short video statement outlining their vision as a Vice President (see below for further information)

Candidate information, including videos, will be uploaded to the RCOG website.

No other canvassing e.g. social media campaigning, speaking at College events, etc, will be permitted.

If candidates are approached publicly via social media as part of the campaign, it is advised that they respond saying they will private message the person and take the conversation offline.

 

Video statements

A professional video team will be in the College on Monday 12 August 2019 to record video statements.

Depending on the number of applications received, there may also be a video recording session on Tuesday 13 August 2019.
 

Statement length

Candidates will have up to 2 minutes to make their video presentation, which may be different from their written election statement. As a guide, this is usually between 250-300 words.

Re-takes

Each candidate will be allocated a maximum of 1 hour to record their statement, this will include any re-takes.

Please bring your statement in bullet points on a Word or PowerPoint document with you on the day. This will be loaded on to an autocue system.
 

Making your own video

If a candidate is not able to make the date/time set aside for the filming, or they wish to record their video themselves, they may submit their own video clip up to 2 minutes long.

This must be received by end of Monday 12 August 2019. (This may be extended to 19 August 2019 depending on the number of applications received, as above).

  • The video statements can be shot on any device deemed appropriate. This can range from professional video recording equipment to a smartphone.
  • No person other than the candidate shall appear or be heard in the video statement.
  • The video shall only feature a static shot of the candidate talking to camera (not walking about). The candidate can be either sitting or standing.
  • The background of the video statement must be plain but can be an office or room. It must not be intended to distract from the speaker or include any text, logos or other persons.
  • Video statements must be one continuous shot, i.e. no editing or splicing of different takes.
  • The video statements can be a maximum of 2 minutes long. Should a video statement be over 2 minutes, we will cut that video statement at the point it reaches 2 minutes.
  • Candidates should not add their own introductory text or slides. A standard 'intro' screen (detailing the candidates' name and information regarding the election) will be added when the video is put on the RCOG website.
  • Video statements must be supplied in one of the following formats: .AVI, .MP4, or .FLV.

 

Election Process

The Electoral Reform Services (ERS) will be running the Vice President election process.

At the Council meeting on Friday 20 September 2019, all Fellows and Members on Council are eligible to vote using preferences up to the number of candidates standing.

ERS will run the election process and count the votes.

Council members unable to attend the College on Friday 20 September 2019 will be able to vote by proxy in advance.

The voting methodology used will be single transferable vote (STV).

The College has been using STV for the election of Officers since 2007 and for all Council elections since 2003.

Find out more about the merits of STV and how it works.

 

Election Results

Once the results have been checked and verified by ERS the candidates will be informed of the result by the Returning Officer.

The results will then be verbally announced at the Council meeting on Saturday 21 September 2019.

 

Vice President Portfolios

To attract the broadest range of applicants, individuals apply for the generic role of Vice President.

The 5 successful candidates are then appointed to specific roles, following consultation with the President-Elect.

More details about the requirements and activities of the Vice Presidents can be found in the role description:

Find out more about the current team of Vice Presidents.

 

Membership Engagement

An email will be sent to the membership informing them of who the candidates are directing them to their CVs, supporting statements and video statements on the RCOG website.

The election of Vice Presidents rests with voting members of Council.

Read more about the RCOG Council

 

Support from RCOG staff

RCOG staff will provide logistical support, such as managing the arrangements for recording videos alongside ERS, uploading material to the RCOG website and managing any direct communications from the College to the membership.

Candidates should not ask any College staff for advice or input into their CV, supporting statement or video statement.

If you have any queries about the Vice president election process, please email Kim Dawsonat kdawson@rcog.org.uk in the Presidential Office

 

Standing for both a Council representative and Vice President role

Nominations are also open for vacancies on the RCOG Council.

Can an individual stand for election to a Council representative role and a Vice President role at the same time?

Yes, but you cannot take up both roles if successfully elected. This includes people re-standing (if eligible) for a Council representative role that they already hold. Vice Presidents are elected for one 3-year term and are unable to re-stand for a Vice President role.
 

What happens if an individual is successful in securing both a Council representative role and a Vice President role?

If a candidate is successful in both elections, but they are not already on Council, then they would be asked to accept one of the roles. This may then create a vacancy on Council which would then need to be advertised as set out in the Regulations.

If a candidate is successful in both elections and already on Council they would be asked to accept one of the roles. If they accept the Vice President role then they would continue in their Council representative role until they take up office as a Vice President at the 13 December 2019 Admission Ceremony.  This would then create a representative vacancy on Council, which would need to be advertised as set out in the Regulations.

Although the first Council meeting for all those newly elected will not be until 13 December 2019, the records will reflect that newly elected representatives officially took up their positions at the end of the Council meeting on 21 September (Regulation 10.17C). Newly elected Vice Presidents officially take up their roles at the Admissions Ceremony on 13 December 2019.