Answers to frequently asked questions about the College's admission ceremonies
Admission ceremonies at the College will take place in the Nuffield Hall.
Sadly, space limitations and health and safety reasons means that we can only allow 2 guests per Fellow/Member elect.
Before your ceremony you are referred to as a Fellow or Member elect – a person who is about to elevated.
When will I be eligible to use the designatory letters?
Prior to the ceremony, you are required to fulfil the requirements of completing all necessary forms along with paying the advised remittance.
Once this has been arranged, during your ceremony, at the point of conferment either in person or absentia, you become a full Fellow or Member of the RCOG and eligible to use the relevant designatory letters FRCOG or MRCOG.
Do I require a ticket?
Fellow/Member elects do not require a ticket but you do need to confirm your attendance for the ceremony by contacting firstname.lastname@example.org.
When you register to attend your admission ceremony, you must specifically request guest tickets and not assume that any tickets will automatically be allocated.
2 tickets are guaranteed to each Fellow/Member elect who requests them.
Can I request additional guest tickets?
We can only guarantee two tickets per Fellow/Member elect. Additional tickets are allocated on the basis of demand for each ceremony, which means it’s not always possible to meet all requests for more than 2 tickets.
When you confirm your number of accompanying guests, you will be able to indicate whether or not you would be interested in purchasing more than 2 guest tickets, should they be available.
If extra tickets are available you will be emailed with advance notice of when the extra tickets will be put on sale along with their cost. They will be sold on a first come, first served basis, so everyone will have the same chance to buy extra tickets when they are made available.
We strongly advise that you do not make any arrangements (including travel) for any guests unless their ticket has been confirmed.
Can I invite additional guests to the post-ceremony reception?
Unfortunately, the post-ceremony reception is open to ticket holders only due to limited space.
Can I bring children to the ceremony?
This is a celebratory occasion for the family so children are welcome to attend. If the child/children are under the age of three they can sit on the lap of one of your guests in the Nuffield Hall or be directed to the family room with one of your guests. Any child over the age of three will need to have their own guest ticket.
Due to fire regulations we are required to have an accurate count of how many people are in Nuffield Hall and the family room. This number includes babies and children. We therefore ask you to inform email@example.com of all your guests, including babies and children (even if they are sitting on an adult's knee).
What facilities are there for children?
Ceremonies typically last for around an hour and there are no crèche or childcare facilities provided by the RCOG. Out of respect for other guests we request that small children be taken to the family room if they become unsettled during the ceremony so as not to disturb proceedings.
A family room is made available in Committee Room 1 where a video transmission of the ceremony will be shown. Children must be accompanied at all times by your guests, as Fellow/Member elects sit in a separate area and children will not be able to sit with you during the ceremony.
Baby changing and breastfeeding facilities are located on the ground floor of the RCOG.
How will I receive my ticket?
Where tickets are to be issued, they will be sent electronically. Fellow/Member elects will receive an email prior to their ceremony with instructions for printing tickets at home.
It is possible that you will be asked in advance of the ceremony for the names of your guests. If so, please supply your accompanying guest names to firstname.lastname@example.org.
What are the Fellow/Member elect seating arrangements?
The admission ceremony takes place in the Nuffield Hall of the RCOG.
Each Fellow/Member elect is allocated a specific seat to ensure that awards are presented in the correct order.
Fellow/Member elects must sit in the seat they are allocated, which may alter from the original schedule for latecomers.
What are the guest seating arrangements?
Fellow/Member elects and guests sit in different areas of the Nuffield Hall.
All guest seating is unreserved (i.e. specific seat numbers are not assigned to guests). If your guests have particular requirements such as disabled access this must be requested when registering your attendance to email@example.com.
Guests will be directed to unassigned seats by ceremony stewards upon entering the Nuffield Hall.
How long does the ceremony last?
Ceremonies typically lasts between 60 and 90 minutes.
How do I obtain a letter to accompany my visa application?
The membership team can provide a letter to accompany your visa application. Contact firstname.lastname@example.org and request an ‘admission ceremony invitation’ letter. Unfortunately, we unable to provide an invitation letter that specifically names any of your accompanying guests.
I do not wish to shake hands when I receive my certificate for cultural reasons
This is absolutely fine – please notify email@example.com in advance of the ceremony so that the President may be informed. During the ceremony, we ask that you pause in front of the President to have your photograph taken.
Can I take photos or selfies during the ceremony?
An ‘on the stage’ photograph will be taken of every Fellow/Member elect with the President during the Ceremony.
Guests are permitted to take photos/videos prior and during the ceremony from their seat only, no filming or photography is permitted from the aisles or where it may obstruct the space of the official photographer. We accept that Fellow/Member elects will also want to take photos of their friends as they receive their award, but again, the ceremony flow must not be impeded or delayed by this. The taking of ‘selfies’ on stage is therefore not permitted.
Is parking available at the College?
There will be no parking facilities at the College. An NCP car park is situated nearby in Park Road. Disability parking will be available at the College by request. Please contact firstname.lastname@example.org to arrange.