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Subject Access Requests (SARs) guidance

How to request your information

Under the new Data Protection Act 2018 and the General Data Protection Regulation (GDPR), all data subjects (all individuals an organisation are processing data on) have the right to be informed of:

  • What personal data is being processed
  • The purposes for which the personal data is being processed
  • Who, if anyone, the personal data is disclosed to
  • The extent to which it is using the personal data for the purpose of making automated decisions relating to the data subject, and, if so, what logic is being used for that purpose.

 

What is a Subject Access Request (SAR)?

A "Subject Access Request" (SAR) is a written or verbal request received from a data subject to request a copy of their personal information.

Data subjects have a right to request all information being held about them by an organisation, as long as they provide the correct documentation to prove their identification.

 

How do I apply to request a copy of my information?

To apply for a copy of your records we will firstly require you to complete a SAR form (Word document) and provide us with a copy of your photo identification (e.g. passport photo page, driving license, national identity card, etc).

Once you have completed the form and have scanned or copied your identification, please send this to us at dataprotection@rcog.org.uk

Under the new Data Protection Act 2018 & General Data Protection Regulation (GDPR) all SAR requests will be processed free of charge.

 

How long does the college have to respond?

The college has 1 calendar month to respond to these requests, beginning from the date we receive your photo identification.

 

Who should I contact if I need any further information or advice?

If you require any further information please contact the team at dataprotection@rcog.org.uk and we will respond to your request.
We can also be contacted on 020 7772 6790 from 9:00am – 4:30pm (UK time) Monday to Friday.