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Rights and permissions

This page sets out the College’s policy on permitting use of our logo and other RCOG-copyrighted material, and copyright and permissions issues around images of people.

Reproducing or translating RCOG-copyrighted material

All materials (journals, guidelines, working party reports, eLearning, electronic documents) published by the RCOG are copyright protected. We may charge a fee if you wish to reproduce or translate our material.

To request permission to reproduce or translate RCOG-copyrighted material, or if you have any questions about copyright, please email the Knowledge Management team. Please state if you are planning to use RCOG-copyrighted material for another RCOG activity (e.g. using material from TOG, BJOG or a Green-top Guideline in a presentation at an RCOG course or conference).

We have also developed specific guidance around reproducing material from our clinical guidance and patient information leaflets.

Use of the RCOG logo by third parties

We place strict control on use of the RCOG logo by third parties. We usually grant permission to use the logo only for official RCOG business or where the RCOG has participated in an event or publication where use of the logo is specifically agreed and we have issued a licence. Please see our brand guidelines (PDF, 4.2 mb) for further information.

To request permission to use the RCOG logo, or for more information, please email the Marketing team.

Using images of people

Images of people, including photos and videos, are categorised as sensitive personal information under UK data protection law and must be handled within the law.

If you’re submitting any images to the RCOG for publication in print or online, you must ensure the appropriate consent form is completed. If you’re taking photos at an event, you must use appropriate signage or printed warnings.

Consent forms

  • Individual consent form (Word document, 882 kb) – to be completed by each person in a photo or video
  • Verbal consent form (Word document, 883 kb) – to be completed by the photographer or contributor only if it’s not possible to gather individual consent forms
  • Parental consent form (Word document, 881 kb) – to be completed by the subject’s parent/guardian/carer if the subject is under the age of 18

Signage and printed warnings at events

  • If you’re taking photos or filming at an event at which many people will be present, please warn delegates by using perimeter signs that explains what you’re doing – you can adapt our sample wording for perimeter signs (PDF, 11 kb) as needed
  • If you’re taking photos or filming at an event that has a printed programme, you could include a notice in the brochure – you can adapt our sample wording for printed warnings (PDF, 13 kb) as needed
  • If celebrities or dignitaries are attending the event in an official capacity, they’ll likely expect to be photographed or filmed, but it’s polite to let them know in advance – you can adapt our sample wording for celebrities and dignitaries (PDF, 12 kb) as needed

Submitting images to the RCOG media library

The RCOG has a media library of photos and videos relevant to our work. We welcome submissions of new images to extend our collection.

If you’re submitting images to our media library, you’ll also need to send completed consent forms, and/or the signage or printed warnings you used at your event, together with your images. The consent forms and sample wording for signage etc. are above.

You’ll also need to send a completed image record form, available as either a Word or PDF document:

To submit your images, or for more information, please email the media library administrator.

Elsewhere on the site

Governance
The College’s governance structure, including Council, committees and senior management
A–Z of RCOG contacts
Contact details for key departments and services at the College