Skip to main content
Other pages in this section

Applying for time out of programme (OOP)

This page provides guidance on how to apply for time out of programme (OOP).

There are two different processes:

  • Time out of programme for clinical experience (OOPE), time out of programme for a career break (OOPC), and time out of programme for research (OOPR) where the time won’t count towards CCT/CESR
  • Time out of programme for training (OOPT), and time out of programme for research (OOPR) where the time will count towards CCT/CESR

For definitions of the different types of OOP, see the main OOP page.

OOPE, OOPC, OOPR where the time won’t count towards CCT/CESR

This is the application process for time out of programme for clinical experience (OOPE), time out of programme for a career break (OOPC), and time out of programme for research (OOPR) where the time won’t count towards CCT/CESR.

This type of OOP application doesn’t need to be submitted to the GMC.

  • Plan well ahead – we recommend a minimum period of 3 months, but strongly advise that you try to start the application process 6 months in advance
  • Speak to your Educational Supervisor, and then your local Training Programme Director, to confirm support from your Specialty Training Committee/local School of O&G
  • Fully complete the appropriate OOP form – see the sample OOP form (PDF, 155 kb) for an example, but your deanery may have its own version
  • Submit the completed form and all supporting documentation to your deanery
  • When your deanery has confirmed approval, forward a copy of your form to the RCOG for placement in your file – send to the Policy Coordinator (Quality) by post to the main RCOG address, or by email
  • At the end of your time OOP, the RCOG would appreciate a letter from your Head of School, Chair of your deanery Specialty Training Committee or Training Programme Director, confirming:
    • The start and end dates of the OOP post
    • Satisfactory completion of the time OOP
    • Your revised CCT/CESR date

OOPT, OOPR where the time will count towards CCT/CESR

This is the application process for time out of programme for training (OOPT), and time out of programme for research (OOPR) where the time will count towards CCT/CESR.

This type of OOP application does need to be submitted to the GMC.

  • Plan well ahead – we recommend a minimum of 3 months, but in the case of OOPT and OOPR where the time will count towards CCT/CESR, it’s even more important to try to start the application process 6 months in advance, as the GMC needs to approve it prospectively (i.e. in advance)
  • Speak to your Educational Supervisor, and then to your local Training Programme Director, to confirm support from your Specialty Training Committee/local School of O&G
  • Fully complete the appropriate OOP form – see the sample OOP form (PDF, 155 kb) for an example, but your deanery may have its own version
  • Submit the completed form and all supporting documentation to your deanery
  • When your deanery has approved your application, please send the documentation to the RCOG – send to the Policy Coordinator (Quality) at the main RCOG address:
    • You must include a detailed timetable outlining all research and clinical components (including daytime and out of hours)
    • The RCOG will then recommend how much time should count towards CCT/CESR
    • The Chair of the Specialty Education Advisory Committee will review your application and write back to you and your Dean
  • Your deanery will submit your application to the GMC, together with the supporting letter from the RCOG, for final approval (please note: the GMC will only accept applications from your local Postgraduate Dean)
  • When the GMC has confirmed the approval, they will forward a confirmatory letter to all parties, including the RCOG for placing in your file
  • At the end of your time OOP, the RCOG should receive a letter from your Training Supervisor or Training Programme Director, confirming:
    • The start and end dates of your OOP post
    • Satisfactory completion of the time OOP
    • Your revised CCT/CESR date

Contact us

If you have any questions, or want more information, please email the Policy Coordinator (Quality) or call +44 20 7772 6294.

Elsewhere on the site

Specialty training programme
An overview of specialty training in obstetrics and gynaecology, including assessment and certification of training
Curriculum
The full O&G curriculum – core modules, ultrasound, ATSMs, subspecialty and academic