Skip to main content

FAQs

 

When will I be transferred to the new curriculum?

We aim to transfer ST1-5 trainees to the new curriculum and ePortfolio after their ARCP in May to October 2019.

ST6/7 trainees can choose to complete training on the old curriculum, using the new ePortfolio, or to transfer to the new curriculum.

You should discuss with your ES whether to remain on the old core curriculum or transfer to the new one.

If needed, further advice can be provided on this by your College Tutor or TPD. If you choose to remain on the old core curriculum you will submit WBAs in line with the old curriculum matrix (using the new ePortfolio).

If you do not have an ARCP during those times for whatever reason then you will be notified regarding your date of transfer.

 

What are the rules for transferring to the new curricula?

Read the Rules for transfer to new curricula (PDF 126kb)

 

When will I be transferred to the new ePortfolio?

The aim is to transfer all trainees to the new portfolio after their ARCP in May to October 2019.

The final date that the old ePortfolio will still be accessible in its current form is 31 October 2019.

If you do not have an ARCP during those times for whatever reason then you will be notified regarding your date of transfer.

It is important to note that all users undertaking but not completing advanced training, i.e. ATSMs/Subspecialty, during this transition period cannot be transferred to the new system until the new advanced curricula have been approved by the GMC.

Assuming that the GMC will approve the advanced curricula, they will be launched in August 2019.

Trainees undertaking but not completing advanced training will need to remain on the NES system until this point.

 

Can I still access my old ePortfolio?

All trainees’ "RCOG Trainee" roles will be removed from the NES system once you have been transferred to the new system, and it will not be possible for you to access any of your historic training information on the old ePortfolio after this point.

You won’t actually need access, as all the information is being transferred to the new ePortfolio.

 

Will my previous WBAs be transferred to my new ePortfolio?

Yes, all trainees will receive read-only PDF outputs of the evidence accumulated on their old ePortfolio, split into separate files for curricula and forms by training year.

These PDFs will be automatically uploaded to your profile on the new ePortfolio system.

 

Will items from my Personal Library be transferred automatically?

Yes, trainees will receive copies of all of their uploaded items, i.e. Personal Library items and uploaded certificates, from the old ePortfolio.

As above, these will be automatically uploaded to your profile on the new ePortfolio system.

 

I am on OOPE / OOPR / Maternity leave / a career break during the transition period – when will I be transferred?

Everyone will be transferred to the new ePortfolio by 31 October 2019.

If you left as ST6/7 you will have the option to complete training on the old core curriculum, using the new ePortfolio, or to transfer to the new core curriculum.

You should discuss with your ES whether to remain on the old core curriculum or transfer to the new one.

If needed further advice can be provided on this by your College Tutor or TPD.

If you choose to remain on the old core curriculum you will submit WBAs in line with the old curriculum matrix (using the new ePortfolio).

If you are ST5 or below you will be on the new curriculum and ePortfolio when you come back into training and your first ARCP back into training will consider evidence from both systems (PDF from old ePortfolio and evidence added to new ePortfolio).

 

I work less than full time (LTFT), when will I be transferred?

Everyone will be transferred to the new ePortfolio by 31 October 2019.

If you are ST6/7 you will have the option to complete the old core curriculum using the new ePortfolio, or transfer to the new curriculum.

 

My ARCP is out of sync with other trainees in my region, when will I be transferred?

Check with your Head of School, some regions will be holding extra ARCPs to ensure everyone can transfer after an ARCP (even if you weren’t due one).

You will be transferred to the new ePortfolio by 31 October 2019 even if you have not yet had an ARCP.

Detailed guidance for educational supervisors and ARCP panels on the ARCP will be provided by the RCOG.

There will be many trainees having an ARCP where there will need to be evidence considered from the old and new curriculum.

Trainees and ESs are advised to consider progress pragmatically.

 

How should I prepare for an ARCP where I have worked on both systems?

There will be many trainees that will have an ARCP where there will need to be evidence considered from the old and new curriculum.

Trainees and ESs are advised to consider progress pragmatically, evidence from the old curriculum and portfolio can be used to evidence the CiPs.

Detailed guidance for ESs and ARCP panels on the ARCP process will be provided by the RCOG.

 

I will be ST6/7 by the time the curriculum and portfolio transfer happens, will I need to transfer?

You will be transferred to the new ePortfolio.

In terms of the core curriculum, you will have a choice whether to transfer to the new curriculum or not.

It is recommended that you discuss with your ES whether to remain on the old core curriculum, or transfer to the new one.

If needed, further advice can be provided on this by your College Tutor or TPD.

To have entered ST6 your basic and intermediate logbook competencies (white and light pink boxes) must have been completed.

You will be able to have the advanced logbook competencies (dark pink boxes) signed off on the new ePortfolio.

For your ST6 and ST7 ARCPs, you will submit WBAs in line with the old curriculum matrix if you are following the old curriculum (using the new ePortfolio).

If you opted to transfer to the new curriculum, you will submit evidence for the CiPs at ST6 and ST7 level.

In terms of advanced training, you will transfer to the new relevant curricula:

  • For ATSM trainees this will be between 7 August to 31 October 2019.
  • For Subspecialty trainees this will be by 31 October 2019.

The RCOG has provided more detailed information in the Implementation Plan.

 

What is a CiP?

CiPs are the high-level learning outcomes within each of the four Professional Identities.

Each CiP is supported by the key skills expected to be demonstrated by a CCT holder.

The CiPs are divided into generic and specialty, with a set of four clinical CiPs within the specialist category.

See each CiP in the full curriculum 2019 decision document.

 

How should I evidence each CiP?

There is guidance for trainees and educational supervisors on this here.

Each CiP has examples of the kind of evidence that can be used for it.

Items can be used to evidence more than 1 CiP. There is no limit to the number of times an item can be linked, within reason. (i.e. a large QI project is likely to be linked to several key skills whereas a single WPBA is likely to be only linked to 1 or 2).

Remember that some items may not be enough as evidence to a CiP on their own, but could need additional evidence or reflection to show how you have developed or changed your practice.

 

How many of each WBA do I need to pass my ARCP?

For procedural competencies to be “signed off” you will need 3 OSATs performed by an appropriate assessor.

You will need to use all of the other WPBAs (CBDs, MiniCEX, reflections) to evidence the CiPs but there is no longer a minimum number.

The focus should be on the quality of the evidence and how it has developed you as a doctor, rather than on the numbers of assessments you have done.

 

Will there be a surgical logbook in the new ePortfolio?

Yes, there will be functionality for logging surgical cases/ deliveries.

 

How will the ATSMs and subspecialties appear in the new curriculum and ePortfolio?

The content and clinical expectations of the ATSMs and subspecialties will not change from how they are now.

They have been rewritten to be of the same style as the new curriculum with the new high-level learning outcomes.

 

Should I download my old ePortfolio?

All information will be transferred to the new system and you will be able to access it through your profile.

You will see your information as:

  • A single PDF for all curricula/logbook
  • PDFs of your forms per training year, e.g. all workplace-based assessments, reflections, ARCP forms etc
  • A zip archive of your uploaded files, e.g. personal library, course certificates, etc

However, trainees may wish to download extracts of their old ePortfolio, so that they can organise these in a meaningful way to them.

A good example would be to download all ARCP outcome forms, as these will need to be submitted separately for CESR(CP)/CCT applications.

It will be possible to print and scan in any part of the PDF if you have not downloaded anything prior to transfer.