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Information for speakers and chairs

Forms, documents and information required to speak at or chair an RCOG course, meeting or conference.


If you’re speaking at or chairing an RCOG event, please complete the forms below and email them to


Guidance for speakers and chairs

General information

Conflicts of interest

If you have any conflicts of interest, please declare by inserting a slide before the start of your talk. If you have no conflicts of interest, please declare ‘Conflicts of interest – none’.

Presentation slides

Please use the RCOG PowerPoint template (PowerPoint 1.10mb) for your presentation slides.

In light of the RCOG's environmental policy, the College no longer distributes hard-copy conference documentation to delegates. Instead, we make speaker presentations available online to delegates for 2 months following the event, where the speaker has granted permission.

Copyright and permissions

Read the answers to frequently asked questions about copyright and permissions.

Audience response system

Our audience response system allows conference delegates to directly interact with elements of the conference, and speakers can use this facility in their presentations. Find out more about the audience response system.

Booking your travel

All travel must be in line with the RCOG’s travel policy. All travel should be booked as far in advance as possible using the College’s appointed travel agent, Key Travel. All rail and air travel, excluding multi-destination flights should be booked online using Key Travel’s online booking tool

If you have not used the online tool to book travel on RCOG business before, the RCOG Conference Office will advise how to create an account.

For any queries about existing bookings or complex travel requirements please contact:

Tel: 020 7843 9663: 8.45am-5.30pm Mon-Fri and 9.00am-1.00pm Sat
24-hour emergency helpline: 020 7843 9602

It will be the responsibility of the individual travelling to contact Key Travel to make their own travel arrangements. When booking, please advise Key Travel of the meeting/event being attended, the date and, if known, the member of staff at the RCOG responsible for its organisation.

Any individual wishing to make their own travel arrangements should first contact Key Travel in order to obtain their ‘best price’. The College will only reimburse travel expenses up to the amount quoted by Key Travel. Expense forms must have attached to them supporting documentation, e.g. the actual train tickets or a receipt from the train company/copy of airline ticket etc., together with the quote obtained from Key Travel (if using a different supplier).

To avoid the flat rate charge that Key Travel levies on connecting trains to/from London airports, in these cases direct booking and submission of an expense claim is the preferred option.

Travel insurance

The College has travel insurance in place to cover those travelling on College business.

Please read the travel insurance policy (PDF 75kb), and note the contact details and information required in case of an emergency.

As part of RCOG’s travel insurance, we have access to a database which can advise travellers of the level of risk in any destinations they are travelling to on our behalf. To access the database, log in, or regsiter at using the CHUBB access code 7796.


Contact us

If you have any questions, please contact the member of RCOG staff responsible for organising the event you’re speaking at or chairing. Alternatively, you can contact the Conference Office on +44 20 7772 6245 or


Elsewhere on the site

Terms and conditions
For further information about the RCOG’s courses, exams and events, please read the College’s T&Cs
Read the courses, exams and events frequently asked questions