Your questions answered: In addition to our submission guidelines, we have provided some helpful FAQs to help answer the most common submission queries
Submitting your abstract
Can I present work previously submitted to another event?
Yes - we welcome work that has been presented at, or submitted to, a maximum of two other international meetings. However, we cannot accept work that has been presented at a previous RCOG World Congress.
There is no limit to the number of national meetings that the work can been submitted to. For example, you can enter the RCOG National Trainees Conference, Annual Academic Meeting and still submit to the RCOG World Congress.
Authors must indicate if work has previously been presented both during submission, by ticking a box on the submission site, and on their final presentation.
Please note: All meetings have their own rules regarding abstract submission which may not be in line with ours.
What is the deadline for submitting an abstract?
The abstract submission deadline is 23:59 GMT on Thursday 3 February 2022.
What language can I submit an abstract in?
All abstracts must be in English.
Can I submit work that has been published?
No, we will only accept submissions from unpublished work. However, if the paper is published following acceptance and published prior to presentation at Congress, we would ask you to declare this at the time of presentation.
What information do I need to submit?
- The full title of your submission (max. 12 words)
- Your abstract or case report (max. 400 words). For an abstract, you should include the format: objectives, design, method, results and conclusions. For a case report, you should include the format: objective, case study, discussion and conclusion. Permission from all authors, and any patients, to submit the abstract
- Names of all authors
- Affiliations of all authors
- Name and main email address of the presenting author
- Subject category which best describes your submission
- Whether you would like your abstract published in BJOG (if it is eligible and accepted for presentation)
Can I submit more than one abstract?
Yes , you can but please avoid salami submission with generation of several abstracts from the same study.
I would like to submit a video poster or presentation; do I need to submit a video with my abstract?
No, at this stage all we need is the written abstract. If your work is selected, you can upload a video to the poster submission site.
If I tick the box to say I want an oral presentation, does that mean I will be given an oral presentation if I am successful?
The allocation of oral presentations is decided by the Scientific Committee and based on abstract scores. If you tick the box and opt for an oral presentation, you will be considered but may be offered a poster presentation instead.
Can I submit an abstract by post, fax or email?
No. Judging and allocation of the abstracts takes place through our online system, so only abstracts submitted online will be accepted.
Is there a fee for submitting an abstract?
There is no charge for submitting an abstract, however all successful authors will need to register to attend the Congress in order to present. If your abstract is accepted as a poster for inclusion within the programme, there will be a nominal fee per poster to be included at Congress. The fee covers part of the costs of providing the posters, but it does not cover the whole cost. Full instructions on poster submission are provided upon acceptance.
Making changes to your abstract
Can I make amendments to my abstract after I have submitted it?
Yes, you can amend your submission any time up until the submission deadline by logging back into the online system.
Can I make changes to my abstract if it is successful?
Once the submission deadline has passed no further amendments to your abstract are possible, even if you are selected to present. Please take the time to ensure that all the information in your submission is correct and how you would want it to appear published.
Can I add additional authors?
You can amend your submission any time up until the submission deadline by logging back into the online system. Once the deadline has passed though, you will not be able to make any changes, including adding authors or altering author details
When are changes allowed until?
Once the submission deadline has passed then no further amendments are possible. Please ensure that all the information in your abstract submission is correct and how you would want it to appear published.
Can I cancel a submission?
If you wish to withdraw an abstract please contact the Congress secretariat and confirm the withdrawal in writing by email. Please provide as much notice as possible. If your abstract is included in the BJOG supplement then we may not be able to withdraw it if the amendment deadline has passed.
Will I receive individual feedback on my abstract?
Unfortunately, due to the high number of abstracts we receive it is not possible for us to provide individual feedback on abstract submissions.
When will I find out if my abstract has been accepted?
Selected presenting authors will be notified by Friday 25 March 2022.
Presenting your abstract
What types of presentations are available?
There are slots available for either poster, poster presentation or oral presentation and both can accommodate videos. Each accepted submission will be offered either a poster OR postal presentation OR oral presentation. The allocation of oral presentations is decided by the Scientific Committee and based on the abstract scores.
I am unsure whether I can attend the Congress, do I need to be registered to present?
Yes, at least one of the authors must be registered for the full Congress to present the abstract.
Can my colleague present my work instead if I am successful?
We recommend that the person submitting the abstract is the main author and presenter. However, any of the other authors named on the abstract can present if the main author is unable to attend. If your colleague is not a named author, they cannot present.
I cannot attend the full Congress, can I still present my work?
In order for your work to be presented at the Congress at least one of the authors must have a full Congress registration. If you are unable to attend all day as live, you will be able to catch up on content on-demand after the Congress.
I would like to present my work but don’t want to give an oral presentation, is this possible?
Yes, if you tick only poster presentation you won’t be considered for an oral presentation.
Why do posters have to pay an additional fee to present their work?
Should your abstract be accepted as a poster for inclusion within the programme, there will be a nominal fee per poster to be included at Congress. The fee covers part of the costs of providing the posters but does not cover the whole cost. Full instructions on poster submission will be provided upon acceptance.
I’m planning to publish my work before the Congress takes place, can I still present?
We will only accept submissions from unpublished work. However, if the paper is published following acceptance and published prior to presentation at Congress, we would ask you to declare this at the time of presentation.
Publication of abstracts in BJOG
My abstracts was one of the top 500 scoring, do I need to present it at the Congress for it to be included in the BJOG supplement?
Yes, the BJOG supplement only includes abstracts presented at the Congress so at least one of the authors named on the abstract needs to be registered to attend. You will need to register by a certain date to be included and further information will be sent to the successful author(s).
Can I make amendments to my abstract before it is published?
Once the submission deadline has passed no further amendments can be made, even if you are selected to present. Please ensure that all the information in your original abstract submission is correct and how you would want it to appear published.
Can I opt out of having my abstract published?
Yes, there is an option to opt out during the submission process.
Where can I go if I have further questions?
Please contact the Congress secretariat if you have any further questions.
For all enquiries regarding RCOG World Congress 2022 contact Rapiergroup, our Congress secretariat.
You can browse FAQs and get in touch with the team by phone, live chat and email via our dedicated help centre.