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Supporting Special Circumstances Policy

Reasonable adjustments for exam candidates

Candidates for any RCOG examination who wish to request an adjustment to the examination setting should please first read the Supporting Special Circumstances Policy below and submit their request to ExamConfidentialEnquiries@rcog.org.uk

Your request must be submitted before the published closing date for the exam you are applying for. Requests submitted after the published closing date will normally not be considered.

You must make a new request with each examination application.

 

Supporting Special Circumstances Policy 

Supporting reasonable adjustments

The RCOG is committed to ensuring equal access to our examinations for all candidates. This policy sets out the process and policies we follow to facilitate reasonable adjustments to our standard examination procedures and arrangements to support candidates with special circumstances.

 

Support for candidates with a disability

Consideration of requests for reasonable adjustments will be based on the definitions within the Equality Act (2010), and will apply to any candidate who “…has a physical or mental impairment” that “has a substantial and long-term adverse effect on his or her ability to carry out normal day-to-day activities”.

For example, a request may relate to the need for additional examination time due to a specific learning difficulty such as dyslexia, or rest breaks for candidates with a condition that requires the individual to mobilise to relieve discomfort or pain, such as hypermobility.

We will consider any requests for reasonable adjustments on an individual basis and decisions may vary according to the exact nature of the requestor’s everyday needs.

 

Support for candidates with special requirements

It is recognised that some candidates may have a special requirement not related to disability.

For example, provision may be needed for a mother breastfeeding an infant to have access to suitable feeding facilities during the examination.

Such requests fall into the scope of this policy and requests will be considered on an individual basis and decisions may vary according to the exact nature of the requestor’s needs.

 

Limitations

While the RCOG actively supports the implementation of reasonable adjustments for eligible candidates, this may not always be possible. There may be limitations due to the facilities available at the venues used, unforeseen events and available resources.

We will only consider requests made within the process and procedure set out in this document.

 

Requesting a reasonable adjustment

To request an adjustment to a standard examination process or policy, please email Exam Confidential Enquiries at ExamConfidentialEnquiries@rcog.org.uk

Your request must be submitted before the published closing date for the exam you are applying for. Requests submitted after the published closing date will normally not be considered.

You must make a new request with each examination application.

The Exam Confidential Enquiries inbox is managed by a restricted number of senior RCOG staff, who will consider the request, inform the requestor of the outcome and, if agreed, work with appropriate RCOG staff members and examiners to enable the adjustment.

The RCOG will acknowledge receipt of any request for reasonable adjustment within two working days. Normally, we will confirm whether the request can be supported within ten working days of the request being submitted. However, in some instances there may be a need for the RCOG to request further information, or additional time may be required to ensure the adjustment can be enabled. In such instances, the RCOG will contact the candidate to discuss.

 

Confidentiality

The RCOG will manage all requests in the strictest of confidence and the information provided within the request will only be used for the purpose of assessing the request. Information about any characteristics within the Equality Act (2010) is deemed sensitive personal data and therefore the RCOG is required by law to process the information fairly and lawfully. The RCOG will keep all correspondence and documentation received in accordance with the General Data Protection Regulations, ensuring secure records management.

The RCOG will make information available only to those who need to know it in order to process a request or to enable the requested adjustment, based on the requirements of the Equality Act (2010).

 

Data retention

The RCOG will retain an active file of logged data pertaining to notifications of requests, consisting of candidates’ names as well as a broad classification system of the requests in question, for 12 months, after which the data will be destroyed.

 

Policy last updated May 2018