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Training Evaluation Form (TEF)

The Training Evaluation Form (TEF) enables trainees to give direct feedback on their training, and lets the College monitor and improve the quality of training.

To improve the quality of training environment, Training Unit Quality Criteria (April 2023) have been developed. These demonstrate to training units what constitutes a good training unit.

The principal aims of the criteria are to enhance the educational experience of trainees, to drive up the quality of training environments and ultimately to improve patient safety and experience.

The quality criteria will aid units to work towards being an effective training unit, help Heads of School to remove poor quality training posts and help trainees to know the environment and experience they are expected to receive.

When to complete the TEF

The next TEF will run from 6 February – 4 March 2024.

We will email trainees to remind them to complete the TEF through College communication.

Heads of School in some Deaneries/LETBs may ask their trainees to complete interim TEFs between the national TEFs for local quality management purposes.

Training Evaluation Form results

Training data analysis

Our national Training Evaluation Survey collates feedback from the Trainee Evaluation Form (TEF), taking place in the early part of the year, prior to the GMC survey.

It provides the College, schools and individual units detailed feedback on the training and education trainees undertake.

See our detailed analysis of training evaluation data.

Data privacy

The RCOG takes protection of personal information very seriously. Only the RCOG ePortfolio Manager will be able to see individually completed TEFs. These will be downloaded without personally identifiable data and formatted into a series of summary reports to be shared with Heads of School, Postgraduate Deans and trainee reps.

Comments from the TEF will be sent separately in one spreadsheet to each Head of School and trainee rep. For more information, please read the TEF confidentiality statement and data privacy policy.

FAQs

Your completed TEFs provide important information to your head of school, trainee representative and the College about your O&G training. Both the Specialty Education Advisory Committee (the most senior College committee dealing with training) and the Trainees’ Committee have agreed that the TEF is not only a useful source of information for the LETBs/deaneries, but also necessary for understanding where there are problems as well as good practice.

TEF data enables a more proactive approach to monitoring the quality of training, by triangulating with other data and by working with other departments to come to an overall view about a department or unit, which will be good for patient safety. The TEF data as supplied to LETBs/deaneries will assist with their quality management arrangements, by providing an additional source of information that can be used to triangulate with other data sources such as the GMC Trainee Survey. It is expected that TEF data will be also be used by representative trainee committees.

In recognition of the importance that the College attaches to trainee feedback, completion of the TEF is a requirement in the training matrix of educational progression. You will be asked to show evidence of completing the TEF at your ARCP. A certificate will be emailed to you on completion of the survey which can be uploaded to your ePortfolio as evidence of having participated in the survey.  

The TEF survey usually runs annually in February.  You will automatically receive an email notification from the RCOG with your unique link to the survey once it is live. If you have not received a survey link please email training@rcog.org.uk and request a link to the survey. Do not use a link shared by another trainee as this can lead to a duplication of responses. To ensure you receive a survey link, you should make sure that your Training programme details on the Training ePortfolio are up-to-date as this is the information that will be used by the College to determine who will be sent a survey link.

We understand that respondents may feel that the questions presented are restrictive or do not fully capture the nuances of the circumstances in their training environment. However, we use the multi-choice responses to calculate outcomes for a number of key indicators. These indicators tell us how each department is doing in specific areas of O&G training.

Due to the number of responses, it would be impractical to analyse the volume of comments that would be generated if we allowed free text for each theme. This would require each comment to be read and categorised by a team of people, and ultimately, the outcome would be that to generate a meaningful survey result, we would choose categories similar to the multi-choice questions that we currently present.

The multi-choice questions presented in the survey have been tested with doctors in training in O&G and represent a standardised way of capturing perceptions of the training environment in a manner that is applicable to the maximum number of training permutations. You can read more about how we calculate survey results below.

If you have an issue with your training that you want to raise and feel that questions presented in the survey do not fully allow you to do that, you can raise the matter separately with your local educational supervisor, college tutor or Workplace Behaviour Champion.

Your answers to multiple choice questions about your training are anonymised. We aggregate reports where possible to help ensure no individual response can be identified. Only the RCOG ePortfolio Manager will have access to your completed form in its entirety.

In terms of any comments you wish to make, these will be shared verbatim with the RCOG Workplace Behaviours Advisor, trainee representatives, Heads of School and Postgraduate Dean. We won’t share your identity as standard procedure, but we will provide your training location. However, if it becomes necessary to an investigation, with the agreement of the Vice President (Education), we will ask your permission to share your identity with your deanery/LETB.

If your comments become relevant to a fitness to practise investigation (in relation to another doctor, or to yourself) then we will share your comments with the GMC’s Fitness to Practise Directorate and you may be asked to assist the investigation. You should be aware that if a doctor acts dishonestly or in bad faith in raising concerns with us through the survey, then this can lead to fitness to practise proceedings being taken against that doctor.

It is important to note that the TEF is a training survey and not the correct path for raising concerns about patient safety. If you have a concern about patient safety please see the GMC guidance Raising and acting on concerns about patient safety.

If you do raise a concern about bullying/undermining, it is important that you do so honestly, and in good faith.

If a doctor acts dishonestly or in bad faith in raising concerns with us through the survey, then this can lead to fitness to practise proceedings being taken against that doctor. Where there are grounds to believe that a doctor has acted in this way, then information provided in answer to the survey may be shared with persons involved in the investigation of fitness to practise concerns, including the GMC’s Fitness to Practise Directorate.

Your confidentiality is protected by the Data Protection notice published on our website. Your answers will be stored confidently on a secure college server – only the ePortfolio Manager has full access to all survey responses. Since 2021 your answers are no longer stored on your Training ePortfolio account.

Your responses to multi-choice questions about your training will not be used for anything other than reports about medical education and training.

If you raise a concern about bullying and undermining, then your concern will be investigated as described elsewhere. If you raise a concern dishonestly or in bad faith then that concern may lead to an investigation into your fitness to practise.

We share your comment as well as your training site with your Head of School and Postgraduate Dean. It will be up to your deanery/LETB to decide how to investigate the comment with your LEP. We do not share your identity as standard procedure, although we do provide your training location. However, your deanery/LETB may ask for it to help their investigations. Should they ask, we will ask you for your permission, with the agreement of the Vice President (Education) before sharing your identity.

It is important to note that the TEF is a training survey and not the correct path for raising concerns about patient safety. If you have a concern about patient safety please see the GMC guidance "Raising and acting on concerns about patient safety".

RCOG education and training awards 2023 – What we can learn from our top performing units

This is the fifth year that the RCOG has recognised the top training units in Obstetrics and Gynaecology in the UK based on the results of the training evaluation form (TEF) that trainees completed in 2023. Units were ranked in professional development, obstetric training and gynaecological training and were given an overall ranking based on their performance in these three categories.

The awards were announced to winning hospitals in August 2023.   Winners and runners up are listed on the link below.

The overall TEF Award Winner was Leighton Hospital (Northwest Deanery).  The Obstetric Training Award went to Royal United Hospital, Bath (Severn Deanery) and the Gynaecological Training Award to Craigavon Area Hospital (Northern Ireland Deanery). The winner for the Professional Development category was Leighton Hospital.

Details of the TEF award winners and highly commended units can be found at here.

As part of the awards process, high performing units were invited to share what they were particularly proud of and tips on how they provided such good training. Additionally, they were asked what they could do to make the training they provide even better.

Units were proud that they:

  • Had a positive culture within the department
  • Trainees wish to return to their units

Top tips

  • Encourage feedback from the trainees and actively listen to it
  • Middle grades have a fixed day on call allowing them to attend the same clinics and theatre sessions
  • Ensure there is a consultant with time in their job plan for rota management
  • Good rota co-ordinator with the mindset that training is important
  • Allow trainees to operate under appropriate supervision
  • Socialise as a department
  • Flexibility around LTFT
  • Give trainees constructive feedback
  • Discuss individual trainees as a consultant group to provide SMART plans

Even more/better training tips

 

  • Ask trainees for ideas as to how to improve the training environment
  • Allow attendance at specialist clinics in a supernumerary capacity
  • Trainee presence at departmental management meetings

In summary to improve training in any unit consider:

  • Taking time to teach even in an emergency situation
  • Supporting and respecting trainee development opportunities. Let them operate with appropriate supervision
  • Appointing a good rota coordinator who works with consultant input.
RCOG membership exams

MRCOG exams

Information on how to prepare for the Part 1 and Part 2 MRCOG