Recommended system requirements
We recommend that all virtual delegates use either laptops or computers with a stable internet connection with a minimum speed of 5mbps.
Google Chrome is the browser of choice as the platform is optimised to run on this web browser.
We also recommend using a laptop or computer with a minimum i5 processor with 8GB RAM.
The virtual platform is not optimised for use with an iPad or other tablets, and although some features may work others may not.
You will not be able to use the platform using a mobile phone as the screen will be too small to view the content.
The RCOG cannot accept responsibility for poor delegate internet connection or delegates’ own technical difficulties on the day of the event; therefore, no refunds will be given for such circumstances. Please note that whilst the RCOG takes all reasonable care to ensure there are no breaks in the transmission of its Congress events, it does not accept any liability for any breaks or interruptions beyond its control.
It is your own responsibility to check any visa requirements for entry into the UK for the period of the Congress and if required, apply for a visa yourself, in plenty of time to travel to, and attend the RCOG World Congress 2023, in London. The RCOG cannot take responsibility for declined visa applications, or applications not processed in time, for delegates to attend in person.
If a visa letter of invitation from the RCOG is required, we will only issue one to delegates who have paid all registration fees in full. A letter of invitation must not be considered as an official invitation covering fees and other expenses; its purpose is only to support the visa application. Letters of invitation can ONLY be issued to delegates attending the Scientific Congress, not accompanying persons. It is your responsibility to ensure that any request for a visa letter of invitation is made in time. The RCOG does not guarantee the effectiveness of any visa letter of invitation.
If a visa application is declined and the Congress organisers are advised in writing to email@example.com, by Friday 19 May 2023, the difference between your in-person registration fee and the virtual registration fee will be refunded and you will be able to attend the Congress as a virtual delegate. If the organisers are advised in writing after Friday 19 May 2023, your in-person registration will be changed to a virtual registration, but no refund will be given for the difference in registration fees. It is the responsibility of the delegate to ensure that the Organisers have received the written cancellation.
Travel restrictions, relating to Covid-19, public transport strikes or any other unforeseen event
It is your own responsibility to check the current travel and testing requirements relating to Covid-19 for entry into the UK and for return travel to your home country.
The RCOG cannot be held responsible for any restrictions or disruptions (including but not limited to strikes, adverse weather, or cancellations) preventing your travel to the UK or travel home, following the Congress.
If any government, UK or other, restrict the travel of a delegate to the UK due to Covid-19 or any other unforeseen event, or if a delegate becomes ill, at any time prior to travel, which stops travel to the UK (for international delegates) or travel to London (for UK based delegates) to attend the RCOG World Congress 2023, the RCOG will exchange the in-person registration to a virtual registration at no additional charge and refund the difference between the in-person registration fee and the virtual registration fee.
All cancellations must be received in writing by the Congress organisers at firstname.lastname@example.org. It is the responsibility of the delegate to ensure that the organisers have received the written cancellation. The difference between your in-person registration fee and the virtual registration fee will be refunded and you will be able to attend the Congress as a virtual delegate. If the organisers are advised in writing after Friday 19 May 2023, your in-person registration will be changed to a virtual registration, but no refund will be given for the difference in registration fees.
Substitute names can be made at any time up to and including Friday 9 June 2023.
No refunds will be given for non-attendance.
If the decision is made by the RCOG to revert the RCOG World Congress 2023 to a fully virtual Congress, we will refund the difference between your in-person registration fee and the virtual registration fee. The RCOG will not be responsible for refunding any costs associated with travel or accommodation or any administration charges associated with the cancellation of travel tickets or accommodation.
Please note that the RCOG reserves the right to refuse admission to the Congress at its absolute discretion to any person or persons where it considers it is appropriate to do so in the interest of the Congress and the RCOG.
No refunds will be given at any time, but name substitutions can be made at any time up to and including Friday 9th June 2023.
Please note that under no circumstances will the RCOG pay any travel or accommodation, or other costs related to cancellation, change of date, or change to a fully virtual event of the RCOG World Congress 2023 for any other reason, including, but not limited to, any travel disruption, visa related issues, unforeseen circumstances, personal illness or Covid-19 related issues. It is the attendee’s own responsibility to arrange their own insurance, should they require it, to cover for any travel, accommodation, or other cancellation costs. You are strongly advised to consider arranging such insurance.